A while back I created a provider hosted app using CSOM in C# for creating project sites but this required the users to have sufficient permissions to create a site. Using Microsoft Flow, Azure Function, Azure Storage Queue, PowerShell and SharePoint Online I created a proof of concept with the latest techniques and using the AppId/AppSecret so the user doesn’t need additional permissions. This solution isn’t free as it needs an Azure Subscription but the costs are minimal. Please find references to Microsoft in the summary at the end.
This article describes the following scenario:
- The user creates an item in a SharePoint list.
- Microsoft Flow will be triggered on item creation.
- Microsoft Flow will add a message on the Azure Storage Queue.
- The Azure Function will monitor the Azure Storage Queue and create the subsite based on the values entered in the SharePoint list using PowerShell.
This article has the following chapters:
- Create SharePoint List
- Get and register AppId and AppSecret in SharePoint Online
- Create Azure Storage Queue
- Create Azure Function
- Create PowerShell Script
- Test Azure Storage Queue
- Create Microsoft Flow
Create SharePoint List
First we are going to create a list in SharePoint which we are going to use for our site metadata.
- SiteURL –> Single line of Text
- SiteTemplate –> Choice
- SiteLanguage –> Choice
The list has been created which we are going to use for our site provisioning.
Get AppId and AppSecret in SharePoint Online
It is possible to use a username and password for the Azure Function but it is also possible to use an AppId and AppSecret for impersonation.
In this scenario we are going to use an AppId and AppSecret.
Go to the site collection where you want to register the app by appending the url with “_layouts/15/appregnew.aspx”
Save the Client Id and Secret as we are going to need it for our Azure Function.
Next append /_layouts/appinv.aspx to the url
With the below Permission Request XML we allow the app access to the site collection. You can specify different levels which are explained at https://docs.microsoft.com/en-us/sharepoint/dev/sp-add-ins/add-in-permissions-in-sharepoint .
<AppPermissionRequest Scope=”http://sharepoint/content/sitecollection” Right=”FullControl” />
and click on Create
Create Azure Storage Queue
We are going to setup the Azure Storage Queue which will handle all our messages which have been sent using Microsoft Flow.
Please note that this can also be achieved without the Azure Storage Queue as you can directly sent the message to the Azure Function using an Azure HttpTrigger function.
First go to your Azure Dashboard
The Azure Storage Queue has now been created which we use within our Microsoft Flow and Azure Function.
Create Azure Function
The next thing we will build is the Azure Function. The Azure Function will be created based on PowerShell and the SharePointPnPPowerShellOnline module.
We are going to start from the Azure Dashboard.
We are going to upload the PowerShell DLL’s which we are going to use here as it is not possible to import-modules from within the Azure Function. You can drag and drop the files to this folder.
The files we need are by default installed in the following location: C:\Program Files\WindowsPowerShell\Modules\SharePointPnPPowerShellOnline
Copy the contents from this folder to the Azure Function.
If you are missing this folder; Install this using PowerShell on the workstation with the command: Install-Module SharePointPnPPowerShellOnline
Also copy the items from the following locations:
Go back to the function
Add the AppId and AppSecret with the key to the application settings as we can reference to these settings from the Azure Function.
Save the modification and in the next chapter we will create the PowerShell script.
Create PowerShell Script
Go to the QueueTriggerPowerShell in the Azure Function
$requestBody = Get-Content $triggerInput -Raw | ConvertFrom-Json $ParentSiteUrl = "https://spfire.sharepoint.com/sites/projectsitecreation/" $WebTemplate = $requestBody.WebTemplate $SiteTitle = $requestBody.SiteTitle $SiteDescription = "Site with PowerShell" $SiteURL = $requestBody.SiteURL $SiteLanguage = $requestBody.SiteLanguage $AppId = $env:AppId $AppSecret = $env:AppSecret connect-PnPOnline -AppId $AppId -AppSecret $AppSecret -url $ParentSiteUrl New-PnPWeb -Title $SiteTitle -url $SiteURL -Locale $SiteLanguage -Template $WebTemplate -Description $SiteDescription Write-Output "PowerShell script processed queue message '$requestBody'"
and click on Save and run
Test Azure Storage Queue
Go to the Azure Storage Queue to test if adding a message is being successfully processed by the Azure Function.
Create Microsoft Flow
We can now create a Microsoft Flow that will add an message in the Azure Storage Queue which will be picked up by our Azure Function.
Go to https://flow.microsoft.com
Save the flow and create a new item in the previous created SharePoint List
Save and first verify the Microsoft Flow
The site has been created successfully.
We have now created a working site provisioning solution based on a SharePoint list.
This solution uses multiple techniques such as Microsoft Flow, Azure Storage Queues, Azure Functions and SharePoint Online.
This is just an example of working with these techniques but you can for example do more after the site creation such as adding extra permissions and set default columns.
It is possible to do more with Microsoft Flow as for example send an email after creation or update the status during the creation
You can find more information at https://docs.microsoft.com/en-us/sharepoint/dev/declarative-customization/site-design-pnp-provisioning regarding for example an app ID and app secret with administrative rights on your tenant, Microsoft Flow and an Azure function. Costs for an Azure Function are mentioned in https://azure.microsoft.com/en-us/pricing/details/functions and queue costs at https://azure.microsoft.com/en-us/pricing/details/storage/queues/
Information about the SharePoint PnP PowerShell CmdLets can be found at https://github.com/SharePoint/PnP-PowerShell and https://docs.microsoft.com/en-us/powershell/sharepoint/sharepoint-pnp/sharepoint-pnp-cmdlets?view=sharepoint-ps
Please let me know your use case for Azure Functions and if there are any questions.